Project Administrator
Quick Apply Full-time 7 hours ago Full Job Description Are you looking for an exciting career in Defense and Aerospace? TREALITY Simulation Visual Systems welcomes people who share our determination and high standards to join us in doing work that moves the world forward and saves lives.
TREALITY SVS has a diverse culture that celebrates autonomy and inspires leadership at every level of our organization.
TREALITY SVS is looking for a Project Administrator to join our team and make a difference.
The Project Administrator will support the Project Management Office with timely and accurate processing of project sales orders, material shipments, and invoicing.
Work directly with sales personnel, assigned functional leads and operations (purchasing) to ensure sales lines are populated with the correct material lines, confirm lead-times, and ensure material receipts meet anticipated dates defined by the Project Manager.
Coordinate with Project Managers to ensure dates are maintained in the ERP system and that cash milestones are current and invoiced as forecasted.
Main Accountabilities:
Receives customer purchase orders, review to ensure they are acceptable for Order Entry processing.
Receives Order Entry Packages from Sales Leads, confirms document set is complete and distributes to appropriate functional leads.
Coordinates with sales lead if order package is incomplete and ensures missing documents are provided.
Enters sales orders into ERP system.
Releases order for shipment by providing all associated shipping documents; prints/send invoices and maintains all filed documents for orders.
Assists finance to resolve related invoicing issues.
Assist with general administrative tasks, reporting requirements, etc.
Administrator for customer's web-based portals.
Logistics coordinator for international orders, prepares all necessary export documents, including but not limited to commercial invoices, packing lists, certificates of origin, CARNET preparation, documents of conformity, and classification certification.
Prepare quotes and proforma invoices.
Identify and inform Trade Compliance and Engineering of discrepancies in pertinent classification information, ECCN, HS Code, and country of origin.
Distribute documentation to ensure required documents are in place and correct for shipping.
Communicate with customers, agents, vendors, and shippers to maintain process flows and resolve issues.
Perform data entry of shipping and cargo details into DESCARTES and ACE Secure Data Portal.
Responsible for liaison between customers, vendors, freight forwarders, and transport companies to ensure an efficient operational service is provided.
Education:
Associate's Degree or equivalent experience.
Experience:
3 years' experience MRP/ERP systems.
3 to 5 years' experience in logistics and transportation systems.
Working Knowledge of Export Administration Regulations (EAR) and International Traffic in Arms Regulations (ITAR) Experience in a project based environment a plus.
Qualifications:
Professional written communication skills.
Detail-oriented, high-level degree of accuracy Strong computer skills, including proficiency in Microsoft Office.
Great record-keeping abilities.
Competencies:
Microsoft Word, Excel, Access.
Good written and verbal communication skills.
ERP/order administration software.
Customer-oriented approach.
Must be a US Person.
Job Type:
Full-time Pay:
$24.
00 - $28.
00 per hour
Benefits:
401(k) 401(k) matching Dental insurance Employee assistance program Flexible schedule Flexible spending account Health insurance Health savings account Life insurance Paid time off Parental leave Professional development assistance Referral program Tuition reimbursement Vision insurance Schedule:
Day shift Monday to Friday Ability to commute/relocate:
Xenia, OH 45385:
Reliably commute or planning to relocate before starting work (Required)
Experience:
Microsoft Office:
3 years (Preferred) Administrative
Experience:
3 years (Preferred) Work Location:
Hybrid remote in Xenia, OH 45385 Quick Apply.
Estimated Salary: $20 to $28 per hour based on qualifications.
TREALITY SVS has a diverse culture that celebrates autonomy and inspires leadership at every level of our organization.
TREALITY SVS is looking for a Project Administrator to join our team and make a difference.
The Project Administrator will support the Project Management Office with timely and accurate processing of project sales orders, material shipments, and invoicing.
Work directly with sales personnel, assigned functional leads and operations (purchasing) to ensure sales lines are populated with the correct material lines, confirm lead-times, and ensure material receipts meet anticipated dates defined by the Project Manager.
Coordinate with Project Managers to ensure dates are maintained in the ERP system and that cash milestones are current and invoiced as forecasted.
Main Accountabilities:
Receives customer purchase orders, review to ensure they are acceptable for Order Entry processing.
Receives Order Entry Packages from Sales Leads, confirms document set is complete and distributes to appropriate functional leads.
Coordinates with sales lead if order package is incomplete and ensures missing documents are provided.
Enters sales orders into ERP system.
Releases order for shipment by providing all associated shipping documents; prints/send invoices and maintains all filed documents for orders.
Assists finance to resolve related invoicing issues.
Assist with general administrative tasks, reporting requirements, etc.
Administrator for customer's web-based portals.
Logistics coordinator for international orders, prepares all necessary export documents, including but not limited to commercial invoices, packing lists, certificates of origin, CARNET preparation, documents of conformity, and classification certification.
Prepare quotes and proforma invoices.
Identify and inform Trade Compliance and Engineering of discrepancies in pertinent classification information, ECCN, HS Code, and country of origin.
Distribute documentation to ensure required documents are in place and correct for shipping.
Communicate with customers, agents, vendors, and shippers to maintain process flows and resolve issues.
Perform data entry of shipping and cargo details into DESCARTES and ACE Secure Data Portal.
Responsible for liaison between customers, vendors, freight forwarders, and transport companies to ensure an efficient operational service is provided.
Education:
Associate's Degree or equivalent experience.
Experience:
3 years' experience MRP/ERP systems.
3 to 5 years' experience in logistics and transportation systems.
Working Knowledge of Export Administration Regulations (EAR) and International Traffic in Arms Regulations (ITAR) Experience in a project based environment a plus.
Qualifications:
Professional written communication skills.
Detail-oriented, high-level degree of accuracy Strong computer skills, including proficiency in Microsoft Office.
Great record-keeping abilities.
Competencies:
Microsoft Word, Excel, Access.
Good written and verbal communication skills.
ERP/order administration software.
Customer-oriented approach.
Must be a US Person.
Job Type:
Full-time Pay:
$24.
00 - $28.
00 per hour
Benefits:
401(k) 401(k) matching Dental insurance Employee assistance program Flexible schedule Flexible spending account Health insurance Health savings account Life insurance Paid time off Parental leave Professional development assistance Referral program Tuition reimbursement Vision insurance Schedule:
Day shift Monday to Friday Ability to commute/relocate:
Xenia, OH 45385:
Reliably commute or planning to relocate before starting work (Required)
Experience:
Microsoft Office:
3 years (Preferred) Administrative
Experience:
3 years (Preferred) Work Location:
Hybrid remote in Xenia, OH 45385 Quick Apply.
Estimated Salary: $20 to $28 per hour based on qualifications.
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